Housecall Pro lists three plans, but the number most crews end up paying depends on two things the price card does not make obvious: how many people need a login, and how your customers pay you. A 5-person HVAC or plumbing team and a 6-person team can land on very different bills, and card fees can cost more each month than the software itself. Below is every price we found on Housecall Pro’s pricing page and payments help center on October 14, 2026, turned into what a crew of 1 to 15 people actually pays.
If you have not picked a platform yet, our list of the best field service software for small crews covers the main options. Already down to two? The Housecall Pro vs Jobber comparison weighs features as well as price. Weighing a quote-only rival instead? See how FieldPulse compares with Housecall Pro. Running a one-truck business that mostly quotes and invoices? Our Joist pricing breakdown covers a cheaper app built for that.
Housecall Pro plans and prices (checked October 14, 2026)
Housecall Pro has three public plans: Basic, Essentials and MAX. Paying for a year up front saves $20 to $40 a month. Prices are in USD and exclude sales tax.
| Plan | Users included | Billed monthly | Billed annually (per month) | Yearly total, annual billing | Extra users |
|---|---|---|---|---|---|
| Basic | 1 | $79 | $59 | $708 | Not offered on the price card |
| Essentials | 5 | $189 | $149 | $1,788 | No price listed |
| MAX | 8 | $329 | $299 | $3,588 | $35/mo each |
The pricing page also shows first-month promotions: Basic and Essentials at $26 for the first month, and MAX at $99 a month for the first three months. Treat those as a discount on the start, not the price you will budget for in month four.
What each plan adds
- Basic covers the core job loop for one person: online booking, scheduling and dispatch, estimates, invoices and payments, a price book, job costing and review management.
- Essentials adds what a small team needs to run without the owner in every truck: routes, flat-rate pricing, checklist automations, photo reports, employee GPS tracking, commissions and QuickBooks Online sync.
- MAX adds the sales proposal tool (Housecall Pro values it at $40 a month), recurring service plans, route optimization, open API access and Zapier, a dedicated onboarding specialist and escalated phone support.
Every plan includes the mobile app, live phone and chat support, a Spanish-language app option and what Housecall Pro calls “AI team members”. No plan requires a long-term contract.
Which plan a crew of 1 to 15 people needs
For most owner-plus-helpers teams of two to five people, the answer is Essentials at $149 a month billed yearly. Basic only covers one user, so as soon as a second person needs to see the schedule, you are on Essentials. The table uses the cheapest plan that fits each headcount on annual billing, with Jobber’s nearest option alongside for reference.
| Team | Housecall Pro plan | Per month, annual billing (monthly billing) | Per year | Jobber equivalent, per year |
|---|---|---|---|---|
| Solo owner | Basic | $59 ($79) | $708 | $348 (Core) |
| Owner + 2 techs | Essentials | $149 ($189) | $1,788 | $1,788 (Connect, 5 users) |
| 5 people | Essentials | $149 ($189) | $1,788 | $1,788 (Connect, 5 users) |
| 8 people | MAX | $299 ($329) | $3,588 | $2,748 (Connect, 10 users) |
| 10 people | MAX + 2 users | $369 ($399) | $4,428 | $2,748 (Connect, 10 users) |
| 15 people | MAX + 7 users | $544 ($574) | $6,528 | $3,588 (Connect, 15 users) |
We assumed the $35 extra-user price applies on both billing terms because the pricing page shows one figure. Jobber numbers come from our breakdown of what Jobber costs in 2026, checked October 13, 2026.
The sixth-user jump
The biggest price step in Housecall Pro is not between plans on the card, it is at the sixth person. Essentials includes five users and the pricing page shows no price for adding more, so a team that hires a sixth tech should expect to move to MAX: from $1,788 to $3,588 a year on annual billing, an extra $1,800 for one login. After that, MAX is cheap to grow, at $35 per user beyond eight.
Two practical ways to handle it:
- Count who really needs a login. A part-time helper who rides with a lead tech may not need their own seat. An office manager almost always does.
- Ask sales about a sixth seat on Essentials before you hire. The price card says add-ons and extra users are optional but lists no Essentials seat price, so get the number in writing.
If you expect to grow past five people within a year, the gap with Jobber at 8 to 15 people (see the table above) is worth a close look before you commit to annual billing.
Card and bank fees: the cost that grows with revenue
Payment processing is usually the larger line on a busy crew’s bill. Housecall Pro’s rates depend on how the card is taken:
| How the customer pays | Fee | On a $500 job |
|---|---|---|
| Bank transfer (ACH) | 1% | $5.00 |
| Card tapped, swiped or chipped in person | 2.59% | $12.95 |
| Card entered by the customer on an online invoice | 2.99% | $14.95 |
| Card keyed by staff, scanned, or saved on file | 3.49% | $17.45 |
| AMEX or any business/corporate card | 3.49% | $17.45 |
| PayPal or Venmo via invoice | 2.99% | $14.95 |
| Consumer financing | from 3.9% | from $19.50 |
| Mobile check deposit | Free | $0 |
Three things add to these rates:
- Instapay (payout in minutes instead of 1 to 2 business days) adds 1% on top of the normal fee, plus $0.75 on payments under $75.
- Tap to Pay on a phone costs $5 per active device per month, on top of the 2.59% card rate.
- Keyed cards cost 0.9 points more than tapped ones. On $20,000 a month of card payments, that is the difference between $518 and $698 in fees. Sending invoices the customer pays online, or tapping the card on site, is the cheapest habit to build.
Add-ons with no price on the card
Housecall Pro sells several products next to the plans, and none of them shows a price on the pricing page as of October 14, 2026:
- CSR AI, which answers calls and chats and books jobs around the clock. Pricing is by quote; our Jobber Receptionist vs Housecall Pro CSR AI comparison covers what we could confirm, and our Housecall Pro CSR AI cost guide lists every published number.
- Voice (business phone system), Pipeline (lead tracking and follow-ups), Campaigns (email and SMS marketing) and Websites (built and managed by Housecall Pro).
- HCP Assist call answering, and Payroll.
- Recurring service plans and the sales proposal tool are included in MAX; on lower plans they are add-ons.
Ask for every add-on price in writing during the trial. The $40 “value” Housecall Pro puts on the proposal tool is the only add-on figure the pricing page gives.
Is the 14-day trial enough to pick a plan?
The free trial runs 14 days on the MAX plan with no credit card, and your data is kept if the trial lapses. That makes it a good test of features, but a poor guide to which plan you need, because everything is switched on. While you test:
- Write down which MAX-only features you used (proposals, service plans, route optimization, API). If none, budget for Essentials.
- Count logins at the end of the trial, not the start.
- Send at least one real invoice and note how the customer paid, so you can estimate your fee mix.
- Upgrades take effect right away; downgrades wait until the end of the billing period. Start month to month, then switch to annual once the plan is settled.
Housecall Pro or Jobber on price alone
On software price alone, the two tie for a 2 to 5 person crew ($149 a month billed yearly for both), Jobber is cheaper for a solo owner and clearly cheaper from six people up, and Housecall Pro’s in-person card rate (2.59%) undercuts Jobber’s published card rate. Price is rarely the deciding factor, though: how each one handles dispatch, quotes and follow-ups matters more day to day, which is what the head-to-head comparison linked at the top of this page focuses on. More tools for trades businesses are on our field service software hub.
How we checked these prices: we read Housecall Pro’s public pricing page and its help center article on payment processing on October 14, 2026 and recorded every plan, user limit, promotion and fee. This is a pricing guide, not a hands-on review; we have not used a paid Housecall Pro account for this page. Our testing method explains how we score tools once we have used them. Housecall Pro can change prices at any time, so confirm on its site before you buy.
Price log: October 14, 2026: Basic $59/$79, Essentials $149/$189, MAX $299/$329 (annual/monthly), $35 per extra MAX user.
Sources
Housecall Pro pricing page (housecallpro.com/pricing), checked October 14, 2026. Housecall Pro Help Center, “Housecall Pro Payment Processing Options” (updated July 20, 2026) and “Instapay FAQ”, checked October 14, 2026. Jobber pricing page, checked October 13, 2026.
